At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.
About the Indiana Department of Natural Resources:
The mission of the Indiana Department of Natural Resources is to protect, enhance, preserve, and wisely use natural, cultural, and recreational resources for the benefit of Indiana’s citizens through professional leadership, management, and education.
The pay for this position is commensurate with education and experience.
About the Job:
As the Human Resources Consultant, you will serve in an executive capacity for the Department of Natural Resources Law Enforcement Division. You will act as the agency’s Human Resources Director for all sworn and civilian personnel of the Division and be the division’s liaison with DNR Human Resources. You will oversee all employee benefits including all paperwork for new hires and terms, payroll, PeopleSoft entries, personnel files, administering the conservation officers’ insurance plan, personnel issues, and the processing of Family Medical Leave and Parent Leave in addition to being the liaison with the States’ contracted company to administer the division’s worker’s compensation/disability programs. You will also supervise civilian personnel at Division Headquarters, and conduct a variety of duties which are, at times, sensitive and/or controversial and require maintaining a high level of confidentiality. You will be required to make decisions while meeting the guidelines set forth by policies and procedures established by the Indiana Department of Natural Resources, the Law Enforcement Division, and the State Personnel Department with minimal supervision.
A Day in the Life:
The essential functions of this roles are as follows:
- Administer HR Payroll for all employees.
- Prepare next year’s payroll schedule and matrix schedule for all sworn officers.
- Enter new hires, suspensions, deployments, disability, workman’s compensation, and unpaid leave of absences in INPRS ERM system.
- Maintain a log with the running balance of State Military paid leave and FML days for each employee eligible for military leave and FML.
- Compile and prepare overtime packets for Lieutenants and Above (overtime exempt) to submit to State Personnel when approved by the Division Director.
- Prepare Special Orders for sworn officers (new hires, promotions, demotions, resignations, suspensions, retirements, terminations).
- Approve civilian employee vacancies for the Division Director through Success Factors; enter and approve civilian vacancies that report to sworn officers through Success Factors.
- Assist employees with information pertaining to retirement requirements and provide all benefit information needed to retire.
- Provide training to field employees on various programs, policies, and procedures.
- Coordinate with the Training Officer for officer’s returning from leaves of absences for retraining.
- Prepare benefit packets for new hires and conduct benefit orientation to all new employees and schedule newly hired civilian employees to attend the onboarding training conducted by State Personnel.
- Review and prepare all the benefit paperwork for payroll submission.
- Coordinate open enrollment with DNR Human Resources for civilian employees to ensure timely review and approval of benefits and elective changes.
- Administer open enrollment (OE) for active and retired officers, and share the active OE with Excise Police.
- Administer worker’s compensation, disability, family/medical leave, and the paid Parent Leave programs for employees of the Division.
- Process Workman’s Compensation claims for employees injured in the line of duty or workplace injury.
- Develop and update job descriptions for each position of the Division.
- Advertise vacant positions within the Division in accordance with DNR Human Resources and State Personnel Department policies.
- Act as the internal consultant by analyzing human resource issues related to the Division and recommending solutions.
- Update the annual Notice of Creditable Coverage form and distribute to active and retirees sworn officers.
- Advertise promotion vacancies to sworn officers as approved by the Division Director and prepare the promotion packets for the interview board as outlined in division policy.
- Update FML letters at the beginning of the new fiscal year.
- Provide direction to sworn supervisors on civilian evaluations, review draft electronic evaluations, submit them to DNR Human Resources, and resolve any issues.
- Liaison with DNR Human Resources for personnel issues, policies, and procedures.
- Receive and coordinate operational information to disseminate to all conservation officers.
- Serve as the direct supervisor of the civilian employees with the assigned and working from Division Headquarters.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role.
What We’re Looking For:
- Business degree or equivalent work experience.
- Thorough knowledge of Conservation Officer’s insurance plan and the ability to effectively assist officers with questions and problems.
- Knowledge of payroll practices and procedures.
- Broad knowledge of Human Resource practices.
- Considerable knowledge of employee benefits administration.
- Knowledge of public administration and business administration.
- Ability to be detail oriented, highly organized and be able to follow up and track outstanding items.
What You’ll Need for Success:
- Advanced knowledge of PeopleSoft practices and procedures.
- Knowledge of department policies and procedures.
- Knowledge of public relations.
- Knowledge of office and records management.
- Ability to recognize and define problems and resolve issues.
- Ability to exercise good judgment and foresee consequences of actions and select appropriate guideline or procedure to follow in a variety of situations.
- Ability to establish excellent working relationships within the various divisions, other agencies, and outside entities associated with the Division.
- Ability to interpret a variety of instructions in written, oral, picture, or schedule form.
- Ability to define problems collects data, establish facts, and draw valid conclusions.
- Ability to exercise independent judgment and discretion.
- Ability to understand, interpret, and apply laws, rules, or regulations to specific situations.
- Ability to add, subtract, multiply, and divide whole numbers.
- Ability to prepare routine correspondence and prepare accurate documentation.
- Ability to compile and prepare reports.
- Ability to write instructions and specifications.
- Ability to take minutes at meetings.
- Ability to communicate effectively.
- Ability to train or instruct others.
- Ability to maintain records according to established procedures.
- Ability to develop and maintain effective working relationships
- Ability to supervise others and constructively provide guidance for improvement of productivity or corrections of deficiencies.
- Ability to resolve issues between individuals.
Supervisory Responsibilities/Direct Reports:
This role may serve as a team lead for an assigned work group.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) and vision/dental coverages
- Wellness program (offers premiums discount for the medical plan)
- Health savings account (includes bi-weekly state contribution)
- Deferred compensation account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- Group life insurance
- Employee assistance program that allows for covered behavioral health visits
- Paid vacation, personal and sick time off
- Competitive leave policies covering a variety of employee needs
- 12 company paid holidays, 14 on election years
- Qualified employer for the Public Service Loan Forgiveness Program
- New Parent Leave
- Free Parking
- Free LinkedIn Learning
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer.